Special Event Request Form

Instructions & Information

  • Please complete the following form. When finished, click the Submit button. Only at that time will your request be sent.
  • If this event is approved, this information will also be sent to the following parties:
    • Campus Police Department
    • Environmental Health Services
    • Parking Services
    • Other University Departments as Required
  • This request must be approved by the responding event coordinator before becoming an official event.
  • If you have any questions about this form, please contact Emilia Parker at 970-491-0108 or Lori Meyers at 970-491-0056. For more overview information about available services, see the Special Event Support page.

Facilities Management Special Event Request Form

Contact Information

Your Full Name:

Your Email Address:

Your Phone Number with Area Code:

Organization Sponsoring Event (if Applicable):

 

General Event Information

  • Depending on the detailed requirements of the event, a certificate of insurance may be required. If so, details will be provided by the event coordinator.

Event Title/Name:

Purpose of Event:

Event Date & Time Span:

Additional Setup Time (if any):

Additional Cleanup Time (if any):

Event Location:

Expected Number of Attendees:

Is this Event Open to the Public?

Is a Fee Being Charged to Attend/Participate in this Event?

Yes No

Yes No

 

Setup & Cleanup

  • User will pay for all services requested by User or required by University, and for all costs incurred by University as a result of this activity. This includes, but is not limited to CSU Police coverage, clean up charges, repair or replacement costs, or additional supervisory charges. For sprinkler adjustments, a cost estimate will be provided. Utility locates are required for anything that must be driven into the ground (fencing, tent stakes, netting stakes, etc.). Driving anything into the ground without first obtaining a utility locate is strictly prohibited. Any damages to utilities, irrigation, or turf that is caused due to lack of obtaining a locate will be billed to the event sponsor. Locates are provided at no additional cost.

Who Will be Responsible for Setup & Cleanup?

Describe your Setup & Cleanup Plan:

Is the Venue Indoors or Outdoors?

Describe your Plan in Case of Bad Weather:

Facilities Management Sponsor

Indoors Outdoors

 

Food & Beverage

  • If alcohol is being served, an additional waiver form must be completed before the event can be approved. Please contact Jeannine Riess, 970-491-6121, for food safety requirements and approval. This must be done at least 2 weeks prior to the event date or the food portion of this event will not be permitted.

Will Food & Beverages be Served?

Name of Caterer/Company:

Will Alcohol be Served?

Yes No

Yes No

 

Equipment

  • Many types of equipment can be rented from CSU Facilities Management or off-campus companies. Certain equipment, such as port-a-lets, can only be rented from off-campus companies. The University may require port-a-lets for some events. As needed, the event coordinator can assist in identifying sources for various equipment. You or the rental company must schedule utility locates for any equipment requiring stakes to be placed 8" or deeper into the ground. Call phone # 811 to schedule these free locates, at least 1 week prior to the event.

Will Equipment be Rented?

Equipment Rental Companies (Including CSU):

Equipment Being Rented:

 

 

 

 

 

Tent Size:

Tent Location:

 

Yes No

Tables - Quantity:

Chairs - Quantity:

Trash Cans - Quantity:

Recycle Bins - Quantity:

Port-a-lets - Quantity:

Tents - Quantity:

Other Equipment - please describe details in the Additional Information section below

 

Keys

Will this Event Require Keys?

Yes No

 

Electricity Requirements

  • If electrical power is required for the event, a cost estimate will be provided.

Is Electrical Power Needed for this Event?

What Types of Equipment Require Power?

Yes No

 

Additional Information

Please list any other information that will be helpful in scheduling this event.

 

I would like to receive an email copy of this request, for my records. Note that if this is checked, you will still be contacted separately for confirmation & approval after the request has been reviewed.