CSU Code Compliance Process

Plan Reviews

  1. CSU has five ICC Certified Code Consultants. They are Stephen Hall Architects, C-West Code Consultants, Safebuilt Colorado, Blythe Design + CO, and Code Consultants International, Inc. These are all listed as third party code consultants for design review of Capital Construction, Controlled Maintenance, cash and in-house funded projects, except for projects exempt under IBC 105.2. Projects exempt by 105.2 are reviewed by CSU Building Department ICC Certified Plans examiner and are granted a waiver from third party code review.
  2. It is the responsibility of the Agency, project manager, and design team to acquire code compliance on construction drawings with one of the listed third party code consultants or a waiver if project is eligible.
  3. Once code compliance is received an electronic copy is sent to CSU Building Department for review and issuance of a Building Inspection Record (BIR), permit number and notice to proceed.
  4. If a waiver is granted on a project, the signed waiver is returned to the project manager and notification.
  5. CSU works closely with Poudre Fire Authority (PFA) during the design process. The design documents are submitted to PFA by the project manager for review and comment at the Schematic Design, Design Development, and Construction Document phases. There are often meetings between PFA and CSU/Design team.
  6. CSU Environmental Health Services (EHS) is the delegated health authority on campus. The plans are submitted at SD, DD, and CD to CSU Environmental Health Services for review and comment. For projects having this scope, meetings are typical from inception through final documents.

Building Inspections

  1. For the majority of projects, CSU executes contracts with approved ICC certified Code Consultants for all inspections excluding elevators and boilers where State inspectors will still be utilized.
  2. Building Inspections for smaller projects and those not covered by contracted ICC Code Inspections Consultants are conducted with CSU Building Department personnel, State Inspectors (Elevators, and Boilers), the design architect/engineer, Poudre Fire Authority, and Environmental Health Services. CSU Building Department ICC Certified and State board licensed inspectors conduct the electrical, structural, mechanical, and plumbing inspections at the standard intervals and when called. The inspectors and the inspections are managed by Megan Gaston, Code Compliance Manager for CSU. The inspectors who are ICC Certified and State Board licensed to conduct the inspections are:
    • Electrical:Russell Johnson, Lic #3108, ICC Certification #8358019, and Tony Flores, Lic. #29977, ICC Certification #8126211.
    • Plumbing:Keven Carroll, Lic. #179228, ICC Certification #8113840.
    • Structural:Barry Willier ICC #8028858.
    • Special:Approved ICC Code Inspection Consultant or Professional Engineer:
  3. CSU has been recognized and granted authority by both DORA electrical and plumbing boards to issue permits and perform inspections as its own jurisdiction. As stated above, our inspection process utilizes both ICC Certified Code and state licensed consultants and/or Building Department inspectors’ staff as listed above. CSU also has the design professional engineers to monitor projects during construction to ensure work is installed as per design.
  4. Poudre Fire Authority (PFA) conducts inspections during construction on fire sprinkler systems and fire alarm systems and does final inspections and testing on alarm and sprinkler systems. PFA also conducts egress access inspections during final construction inspections in coordination with CSU Facilities, Environmental Health, and the contractors.
  5. Required NFPA annual inspections on Fire alarms and fire suppression systems are conducted by CSU Alarm shop in agreement with PFA. The results of inspections are sent to CSU Risk Management office for review and forwarded to FM Global for review as well.
  6. CSU, EHS, and PFA are prioritizing buildings on CSU campus that need consistent evacuation drills based on risk factors. Currently, all residence halls have drills conducted as per NFPA and other buildings with high risk elements also have evacuation drills conducted as required by NFPA. Buildings with lower risks have drills done less frequently due to manpower issues within PFA and CSU as agreed to by both parties. Evacuation Drill records are kept by CSU Environmental Health Services.
  7. Health code final inspections are conducted by CSU EHS inspectors. The final inspection is required by the CSU Department of Environmental Health prior to written approval for operation and licensure of the establishment. EHS requires receipt of a completed Retail Establishment License Application, including tax numbers, fees, etc., prior to scheduling the opening inspection.
  8. For boilers installed during construction, observations are made by the design engineer, ICC Certified Code consultants, and in-house staff for conformance to the design documents. This is done in preparation for the official inspection, which is conducted by the State boiler inspector and documented in their inspection report. Annual inspections are also performed by the State boiler inspector and coordinated with the Boiler/Chiller supervisor from Facilities Management.
  9. For elevators and escalators installed during construction, observations are made by the design engineer, ICC Certified Code Consultants, and in-house staff for conformance to the design documents. This is done in preparation for the official inspection, which is conducted by the State elevator inspector and documented in their inspection report. Annual inspections are also performed by the State elevator inspector and coordinated with CSU’s Facilities Management elevator supervisor.

Code Compliance Documentation

  1. CSU Facilities Building Department Code Compliance Manager maintains electronic copies of the code compliance documentation in a dedicated file. This file is kept permanently. A project file is also kept on each new project, which includes interim reviews, correspondence and reports. These project files are kept permanently and in their entirety. In addition, permanent files are maintained on periodic inspections of existing buildings, by room and by code deficiency, if any.
  2. The CSU Code Compliance Manager maintains reference material for all relevant codes for the Trades and Construction sections and for ready reference for anyone within the Facilities Management Department.
  3. As per the requirement in the SBP Building Code Compliance policy, the following documents must be submitted with the appropriate transmittal that is included in the policy:
    • Notice of Code Compliance including inspection recommendations or memo from agency stating code review was not required. If the Compliance Notice was contingent on the inclusion of the Construction Documents code review comments (as most are), the agency project manager must certify that the comments were incorporated into the drawings and specifications or provide an explanation for why they weren't.
    • If alternative methods, modifications, or appeals were approved for this project, detailed documentation must be submitted.
    • Authorization to Bid (non-delegated agencies only)
    • Closeout Documents (non-delegated agencies only)
    • Closing Out Checklist
    • Contract Close Out
    • Building Inspection Record
    • Final Construction Project Application (SC 4.1) with original SC 4.1 and all subsequent revised SC 4.1's. Attach a written explanation of the utilization of contingency funds and the original project budget request form CC-C for capital construction or CM-03 for controlled maintenance.
    • The individual responsible for coordinating the code compliance documentation and project closeout final SC4.1 for CSU is Shelly Carroll /Project Approval & Submittal Specialist.

Other Health, Life, and Safety

  1. Material Safety Data Sheets (MSDS) shall be provided on all projects where appropriate. Coordination with Environmental Health Services through the University Representative is suggested.
  2. Certification: All on site work shall be supervised by personnel who are certified and licensed by the State of Colorado Department of Public Health and Environment for removal of friable and non-friable asbestos containing materials. Supervisor shall remain on site during performance of all asbestos containing material abatement processes.
  3. Laws and regulations: All work shall be performed in accordance with applicable state and federal laws and regulations, including a Colorado Department of Public Health and Environment Air Pollution Control Division, Regulation No. 8, Part B, U.S. Environmental Protection Agency and Occupational Safety and Health Administration.
  4. Contracts: Asbestos abatement shall be included in the General Contractor's work. Air monitoring and testing shall be included, but it shall be performed by an independent firm under a contract directly with the General Contractor.