Resource Allocation Plan Townhall FAQ’s

Presentation from the FM RAP Townhalls for viewing

 

How do I provide feedback or get answers if I have concerns?

Please reach out to your supervisor with any questions or concerns. We will work with your supervisor to help answer any questions and relay this information back to you as quickly as possible.

 

How can I help my department save money?

Please forward any innovative ideas and thoughts you may have on how to save money within your department to your supervisor.

 

How is this going to affect my salary?

Per the email from President Joyce McConnell on 4/29/2020, we are still awaiting campus guidance and hope to hear more by Mid-June.

 

Will Facilities Management be hiring for any positions?

Currently Facilities Management is freezing any hiring at this time (unless deemed a critical position). As positions are vacated through attrition – by retirement or resignation – we will evaluate departmental needs to determine how quickly the position will be replaced.

Resource Allocation Plan Townhall FAQ’s

 

How do I provide feedback or get answers if I have concerns?

Please reach out to your supervisor with any questions or concerns. We will work with your supervisor to help answer any questions and relay this information back to you as quickly as possible.

 

How can I help my department save money?

Please send any innovative ideas and thoughts you may have on how to save money within your department to your supervisor.

 

How is this going to affect my salary?

Per the FM Daily Communication email from Tom Satterly, AVP FM, on June 26, CSU does not expect salaries to be affected.

 

Will Facilities Management be hiring for any positions?

Currently Facilities Management is freezing any hiring at this time (unless considered a critical position). As positions are vacated through attrition – by retirement or resignation – we will evaluate departmental needs to determine how quickly the position will be replaced.

 

Since Services and Supplies are the areas where we are looking for reduction opportunities - can you remind us of the definition of those categories?

Supplies are anything tangible that you can touch such as filters, paper, fertilizer, etc. Services would be the hiring of outside vendors or contractors to perform the work, such as labor for tree trimming.

 

What is the best way to comment if you are working remotely (difficult to drop off comments if not on campus)?

Please send your comments and feedback to your supervisor or email Karin Rees at Karin.Rees@colostate.edu.

 

How is a position identified as critical?

These positions will be evaluated on a case-by-case basis to determine if the functions they perform are critical to meet the various missions of the University that include Education, Outreach and Research.

 

Do we expect a complete reduction in hospitality funds?

We are expecting a complete reduction of hospitality funds. If need arises during the year, we can evaluate each instance to determine if the expense is necessary.

 

How specific are we looking to go as far as budget reductions per area?

Not all units have the discretionary funds available to achieve the requested reductions. We are looking to reduce the bottom line for all of FM knowing that some units may need to contribute more in discretionary funds than others.

 

It was mentioned a few ways we are already planning to reduce the budget. Are there any examples or types of creative suggestions you are looking at?

Do not be afraid to think outside of the box. Every idea is worth researching and all recommendations will be reviewed. Please remember, even what you think is the smallest of savings can have a significant impact when fully implemented.

 

If students cannot come back will the budget get cut further?

The university is planning for on-campus classes in the fall. The focus for FM is supporting CSU missions of education, research, and outreach. FM will continue to support those efforts and be as flexible as possible to support our students and the campus.

 

If a layoff happens, is seniority considered? Also, could annual and sick time be cashed out?

Layoffs are not planned.

 

Where will the comment box be in FM North?

The comment box is in the breakroom in FM North.

 

How long are we going to be on the on one-week off one-week schedule?

We are closely monitoring and following campus guidelines for return to work possibilities. We do not have a timeline at this point and will share this information with everyone as soon as it is available. Examples of FM units that have returned to full time on-campus schedules include both RCS and Grounds.

 

What does this mean for athletics? Are their plans to have events on campus during the semester? Will FM be helping with athletic events?

Athletics is working closely with the Campus to adhere to guidelines as to what sporting events may look like in the fall. Athletics is currently planning full on-campus schedules for their fall sports, however the number of spectators allowed at sporting events has yet to be determined. FM support of Athletic events will be based on the number of spectators allowed, so more to come.

 

What are we doing to conserve energy in closed buildings?

FM Engineers and Building Automation System (BAS) team have been working hard to monitor all buildings and ensure that these buildings on the BAS system and unoccupied are running at minimal capacity. Energy savings to date have exceeded $200,000!

 

Will there be compensation offered for early retirement?

CSU is offering a one-time voluntary retirement incentive plan(s) for eligible faculty, administrative professionals, and state classified employees. Eligibility is determined through age, years of service, and final confirmation from Human Resources. More information is available at: https://hr.colostate.edu/voluntary-retirement-incentive-plan/

 

Are we planning to keep hourly employees? Are hours going to be cut?

We are keeping all our current full-time staffed positions, and for now have been able to keep hourly employees.

 

Will this affect the Employee Study Privilege?

We have not heard of any plans to reduce employee study privilege and do not have any other information to provide at this time

 

Are enrollment predictions already being considered?

Enrollment predictions are being closely watched by the campus and those reductions are included in our budget reductions.

 

Will our parking pass fees increase?

There are no plans to increase parking permits next year.

 

Is FM planning for a second wave of the Pandemic?

Yes, there are several dedicated teams who are closely monitoring the situation and preparing action plans. FM will be as prepared as possible if a second wave arrives.

 

How will this affect my retirement/PERA.

Please contact HR for any questions related to your individual retirement plan.

 

Will the FM Annual Picnic be cancelled?

Yes, as our hospitality expenses have currently been eliminated for next year and there are no plans for the annual picnic at this time.

 

Should we anticipate less people to help with snow removal on campus if we are having to adjust standards and service?

Providing safe access to campus includes snow removal and is a health, life, and safety issue. A reduction in these services is not expected.

 

What type of investments are we going to be making for the reopening of buildings? Like hand sanitizing station, etc.

The Pandemic Preparedness Team (PPT) is working with Procurement to source several campus needs including hand sanitizer. As well, other university teams, colleges and departments are preparing for the reopening of buildings. We expect to hear more from the PPT in the coming weeks. FM staff should continue to follow the guidance already supplied including wearing masks/face coverings, social distancing, frequent hand washing, staying home when you are sick, etc.

 

Will any of this affect the implementation of AiM and us going live on July 1st? Will there be any features that get trimmed due to cost?

This will not affect our go live date of July 1st. Training has already been changed to a video format and in-person training has been adjusted to allow for proper social distancing. All features have already been included and paid as part of the initial contract. No reductions in features are anticipated and we expect to see savings as we work more efficiently.

 

If we lose our position, will we get it back?

There will not be layoffs of positions that are currently filled. In regards to currently vacant positions, there are a few non-critical vacant positions that will not be filled. These vacant positions may be permanently removed from the budget and will not be filled. If a future need arises, we have opportunities to request positions if there is a justification.

 

If salaries are affected, will parking pass costs be adjusted?

Per the FM Daily Communication email from Tom Satterly, AVP FM, on June 26, CSU does not expect salaries to be affected.

 

What is the percent of State Classified salaries that come from the State of CO versus CSU?

CSU receives approximately 11% of their budget from the State and that 11% is spread over all Education and General areas, including all salaries.