Special Events on Campus
The Facility Scheduling Office helps coordinate campus event space reservations, event-related support services, and guidance on policies and procedures to help events run safely and successfully.
Contact Information
Student Organizations
For student organization special event questions, please contact:
Services Supported
Facility Scheduling Office Support assists with the following services:
Reserving event space on campus, including Danforth Chapel, outdoor spaces such as Monfort Quad and Sherwood Forest, and indoor or outdoor sports facilities.
Equipment rental from Facilities for university events, including trash and recycle containers.
Event-related information, policies, and guidelines regarding alcohol service, student organization fundraisers, liability insurance, posting flyers, parking, and safety.
Planning Notice
A two-week minimum advance notice of events is required to provide the best possible service. Requests submitted with less than two weeks’ notice may result in delayed or incomplete service.
Special Events
Activities that are not academically oriented and that occur on campus grounds or in academic buildings are considered special events and must be coordinated through the Facilities Scheduling Office.
This office is responsible for evaluating each request, determining which campus entities may be affected, gathering feedback and approvals, interpreting policies and procedures for requestors, approving requests, and following up on each activity.
The primary objective is to help requestors host a successful event that is safe for participants and protective of University property.