Hosting Events on Game Day Weekends

Six days per year, CSU hosts a home football game in the on-campus stadium. On these weekends, special restrictions are in place that impact a variety of aspects across campus, including:

  • Parking
  • Traffic flow
  • Pedestrian, bike, ADA and vehicle access
  • The availability of certain services, including custodial and campus police services.

The university has implemented a campus-wide review process for events and activities taking place on home game weekends. Events and activities are broadly defined. This website applies to alumni or college gatherings in conjunction with the game, as well as situations not affiliated with the game, such as community classes or formal study group or student organization meetings. The timeframe of a game weekend is considered to be from 4 p.m. on the day before the game, through the end of the day that follows game day. The review process helps to ensure that event or activity organizers have the support and information needed. It also helps make sure the university entities that support operations across campus have the information they need to provide a safe and hospitable experience for all guests. You can find the 2019 football schedule here. Examples of events or activities that would need to go through this process include:

  • Events hosted in conjunction with a game weekend, including college, unit, group or club tailgates, socials, mixers, etc.
  • Special events or activities not related to a game, but that fall within the specified time frame, such as celebrations, dinners, speakers, mixers, etc.
  • Student or employee meetings, conferences, seminars, community outreach activities, or activities that are not related to a game, but fall on a game-day weekend and require attendees to drive to and park on campus or access university classrooms, event spaces or outdoor facilities.
  • Events or activities hosted by a group outside of CSU, such as ACT testing, that require attendees to be on campus during a game day.

The following documents explain the special guidelines that are in place for events taking place on game weekends.

If you would like to host an event or activity on a game weekend, several options are available to you. Please choose one of the following. You do not need to complete multiple forms.

1.) You can reserve an official tailgate within the Athletics tailgating zone More information about booking an official tailgate is available here.

2.) You can host your event or activity in the Lory Student Center, if space is available. To host at the LSC, complete the LSC Event Request Form. If you have a question about hosting an event at the LSC, please call 970-491-0229.

3.) Faculty or Staff requesting classroom space for academic activities, please contact the Registrar’s Office. If you have a question about the use of classroom space, please call 970-491-4860 or email.

4.) To host an event or activity in any other area of campus, please complete the Game Weekend Event Request Form. If you have a general question about game weekend events, please call 970-491-0331. Please note that event related parking and building key services are not available on game days.  Once your request is reviewed, you will be contacted by Facilities Management to discuss any concerns related to your event, and to confirm the expectations of you as an event host. General game day information, including traffic and parking maps, can be found on the Athletics Game Day website.
 

Frequently Asked Questions: 

What types of events and activities are subject to this review process? If your event or activity meets ANY of the following criteria, you should submit your event through one of the four processes outlined above.

  • You plan on reserving a room, facility, or any university indoor or outdoor space on campus for your event.
  • You would like to serve food or alcohol.
  • Your event or activity might require custodial services (trashcans, cleanup, etc.)
  • Attendees are traveling to campus (access will be limited to those with a game-day parking pass, or to events and activities with prior arrangements), even if they are dropped off on campus and not expected to park on campus.

Examples of events or activities that should follow this process include:

  • Game-weekend events such as college, unit, group or club tailgates, social, mixers, etc.
  • Special events not related to a game, but that fall on a game weekend such as celebrations, dinners, speakers, mixers, etc.
  • Study groups, student or employee meetings, conferences, seminars, community outreach activities, or activities that are not related to a game, but fall on a game-day weekend and require attendees to drive to and park on campus or access university classrooms, event spaces or outdoor facilities.
  • Events or activities hosted by a group outside of CSU, such as ACT testing, that require attendees to be on campus during a game day.

If I submit an event request through the LSC, the Registrar’s Office or Athletics, do I also need to complete the general game day event request form? 

No, you do not. Requests routed through the LSC, Registrar’s Office or Athletics do not require completion of a game day event request form.