Space Committee
Purpose & Scope
Building and land space is a valuable university resource that should be managed for maximum efficiency. The management and allocation of space must be done in such a way as to efficiently and effectively meet the universities goals and mission.
Space Committee Guiding Principles:
- Space is a limited resource of the campus and is not owned by divisions, departments, or current occupants.
- Space assignments are intended to reflect the strategic academic, research, service, and outreach priorities established by the campus.
- Space requests are considered based on current needs, which factor in existing space allocations and utilization.
- Departments are responsible for ensuring that their allocated space is used efficiently and that they have the funds or can leverage funds necessary to address any additional space and upgrades’ needs. The Space Committee is unable to help garner funding for any needed improvements, moves, etc.
- Departments are encouraged to collaborate on space such as classrooms, conference rooms, and reception areas.
Committee Membership
Chairs
- University Operations: Brendan Hanlon – Vice President for Operations, Chief Financial Officer
- Office of the Provost: Mendy Smith – Vice Provost for Faculty Affairs
Members
- Vice President of Research: Melissa Reynolds – Assistant VP for Research Facilities
- Vice President of Student Affairs: Blanche Hughes – Vice President for Student Affairs
- College Dean (Rotating 3-Year Terms): Matt Hickey – Interim Dean, College of Health and Human Services
- College Dean (Rotating 3-Year Terms): Kjerstin Thorson – Dean, College of Liberal Arts
- Facilities Management: Mike Singleton – Associate Vice President for Capital Planning & Programming
Ex-Officio
- Meeting Facilitator: Vacant – Campus Planner, Facilities Management Campus Planning (Interim Mike Singleton/Ian Bishop)
- Julia Innes – Program Assistant
- Ian Bishop – University Space Data Manager
- Karen Estlund – Dean of Libraries, CSU Libraries
- Julia Murphy – Associate Registrar, Office of the Registrar
- Jon Walter – Executive Director of Advancement Services, University Advancement
- Pete Meyer – Vice President of Real Estate Services, CSU STRATA
- Brandon Ates – Senior Real Estate Specialist
- Janey Monroe – Senior Administrative Specialist
- John Slack – Director of Property Management
Space Resources
The Space Allocation policy, associated procedures, and guidelines are undergoing review and revision.
Please reference the following resources to navigate the current process.
Submit all space requests here.
Process Steps:
- Additional Space Needed Beyond Current Allocation
- Submit Space Request
- Request Reviewed by Campus Planning
a. If Complete – Go to Step 5
b. If Incomplete – Go to Step 4 - Campus Planning Requests Additional Information
a. Return to Step 2 - Campus Planning Presents the Request to Space Committee
- Space Committee Votes to Approve or Reject Request
- Campus Planning Notifies Applicant of Decision
a. If Approved – Go to Step 8
b. If Rejected – Go to Step 4 - Applicant Notifies Campus Planning of Completed Move
a. Vacated Space Returns to Available Pool – Go to Step 10 - Campus Planning Updates Floorplans and AiM Database
- Large Block of Space is Available
- Campus Planning Posts Request for Proposal
a. Return to Step 2
Meetings & Minutes
The Space Committee meets in person on the first Monday of every month from 9:00–10:30 a.m. in the Lory Student Center. Please contact the committee program assistant for access to the presentation and minutes, which are available upon request.